Sample report
Aguirre Med Spa – December 2026
Summary
This is a clear view of what your practice can realistically produce each month.
Based on your current setup, your practice can generate about $58,000 in monthly profit.
Here’s what that looks like in real terms…
38 patients per day
22 clinic days per month
$116 collected per visit
What this looks like in real life…
This is a simple breakdown of what your practice can produce each month when things are running the way they should.
About $97,000 comes in… about $38,000 goes out to run the practice… and about $58,000 is left over as profit. That’s it.
What you’re seeing in this chart
This chart is just showing that flow. The first bar is what you bring in, the second bar is what it costs to operate, and the third bar is what you keep. The gap between revenue and expenses is your profit.
What this is based on
These numbers aren’t random. They come from three simple things… how many patients you see each day, what you collect per visit, and what it costs to run your team. When those numbers are aligned, the outcome becomes predictable.
Where your revenue actually comes from
How many patients you see
Your business is simpler than it looks.
It comes down to two things: how many patients you see, and what each visit is worth.
When you know those two numbers, you can:
· predict revenue
· make better staffing decisions
· stop guessing if you’re doing well
What each visit is worth
You don’t get paid the same amount every time someone walks in.
Some visits are lower. Some are higher. But over time, it settles into a pretty consistent average.
For your practice, that number is about $116 per visit.
Most months fall somewhere between… about $112 on the low end and up to about $133 on the high end. That’s normal. The key is knowing your average and using it to plan.
How your monthly revenue is built
Start with one visit
Everything begins with a single patient visit.
On average, your practice collects about: $116 per visit.
Not every visit is the same—some are lower, some are higher—but over time, this average is what drives your revenue.
Then look at your daily volume
Next is how many patients you see in a typical day.
Right now, that number is about: 38 patients per day.
Then multiply by your schedule
Finally, we look at how many days you’re actually seeing patients each month.
In this month: 22 clinic days.
When you combine those three numbers, your monthly revenue will land around:
$96,976 per month.
Why this matters
This isn’t just math.
This is how your business actually runs.
When you understand these three numbers, you can:
· See where your revenue is really coming from
· Adjust your schedule with intention
· Make smarter staffing decisions
· Stop guessing whether things are working
How much you need to spend
By analyzing months of account activity, we determined spending in these five main categories. Facility being things like rent; Medical, things like vaccines; Tech & Software, EMR; Administrative, accountant. As for Staff Expenses, this includes your receptionist and nurse, but analyzed separately because hours worked in given months fluctuates.
More on spending
Your base expenses
The base expenses won’t change much month-to-month. This includes things like rent, vaccines, EMR, and accounting fees, to name a few. Above shows the proportions. You’ll notice facility and medical take up the majority of expense. This is primarily because of rent, vaccines, medical supplies, and the EMR. The base expenses comprise $27,000 of the $38,000 monthly total.
Your staff
There are 22 working days next month, and the practice is open 8 hours a day. Since both your nurse and receptionist work full-time, they will be working a total of 176 hours. Your nurse is being paid $35 an hour, and receptionist, $22 an hour. This totals $11,059 next month.
Profit (the good stuff)
$58,537
That’s not just a number. It’s a very tangible, very looked-through reflection of how much you can sustainably keep for yourself this month. It’s the product of analysis done specifically with the number of patients you have in your practice, with how much their insurance pays you, with how much it costs to operate. We’ve already done the hard work with how to reach this number. Now you can get there in confidence.
You have this number to work toward, but you also get the clarity of knowing what you need to do every day to reach that number. No more, no less.
You would know your number.
And exactly how to reach it.
A clear, defined monthly profit—built from your actual capacity.
With a plan for how many patients to see, what revenue to produce, and what you can afford to spend.
No guessing. No drift.
Ready to define it?